AI software and tools are getting exponentially more powerful. Businesses are starting to realize how they can use them to become more efficient, reduce costs and grow quicker.
Not all businesses are using this kind of software yet, so now is your chance to secure an unfair advantage.
Here are 6 AI tools every small business should have in their arsenal.
Fireflies AI: AI-powered meeting notes
Back-to-back meetings on Zoom can be overwhelming to put nicely (and a nightmare to put it aptly). Keeping track of all the actionable items and ensuring deadlines for deliverables are met becomes increasingly difficult as the day drags on.
If only there was a tool that records your calls, transcribes them and lists out actionable tasks for you and your team. Meet Fireflies AI, an insane AI tool that does all of the above.
Imagine you’re managing a big project and you’re juggling client meetings and internal team discussions. Throughout those meetings you discuss a number of critical deliverables that have to be delivered by June 27. With Zoom fatigue setting in, you have completely forgot what you promised your clients. Fireflies completely eliminates this risk.
The crazy thing about this tool? You can ask it specific questions. Simply ask Fireflies “what date did we promise the deliverables will be submitted?”, it will analyze your meetings and spit out the correct answer: June 27.
I have no doubt you’ve experienced the dread of forgetting what you promised. I’m even more certain you’ve experienced the frustration of someone else falling to deliver what they promised. Fireflies helps everyone stay on track and deliver their commitments.
Ingest AI: Clone your knowledge
Ingest AI is a mind-blowing AI tool that helps small businesses scale by streamlining access to critical information and know-how.
You can feed this tool all the knowledge and resources you possess, then allow team members to ask questions and get answers immediately. It can save hundreds of hours by providing quick and accurate information – making it an invaluable asset for onboarding, training, and day-to-day operations.
As a manager or leader, you may get asked the same question all the time. Ingest can save you answering the same questions by feeding it the answers to those commonly asked questions. Now, when a new team member joins your organization, they can simply ask the bot their questions and receive all the necessary guidance they need.
This essentially allows you to create a clone of your knowledge. Now, your clone can answer all the tedious questions so you don’t have to!
Tango US: Scaling just got easier
Have you ever found yourself repeating the same instructions for specific tasks over and over again? If so, then Tango US could save you a lot of time.
Tango US is an AI-driven tool that simplifies the creation of how-to guides and step-by-step instructions for various tasks within an organization. All you have to do is turn on Tango, then complete the task as you normally would. The tool then captures screenshots each time you click on your screen and generates a detailed text description of every action being performed.
Let’s say you want to show someone in your team how to upload a post to Instagram. You turn on Tango, and then do everything you normally do to make a post. Log into Instagram. Hit ‘Create Post’. Choose a photo. Write your caption. Pick the hashtags. Schedule the post. Tango will create a step by step guide of every click you performed so anyone can see exactly how to do that specific task.
Creating standard operation procedures is the key for any company to scale, and Tango just made it 100x easier.
Canva: No more costly designers
Canva is like a user-friendly version of Photoshop, and is a must-have for any small business that uses graphics for their social media and branding.
Canva has been around for some time, but it has only recently incorporated some AI features to make graphic design even easier for those with minimal design experience. Those new AI features include:
- Magic Design: All you have to do is upload an image, pick a style, and see it come to life. Magic Design automatically chooses the perfect accompanying fonts, images, graphics and styles to your design.
- Translate Designs: With Canva’s new Translate feature you can easily translate any text in your design with just one click. You have over 100 languages to choose from.
- Magic Eraser and Magic Edit: Gone are the days where you required complicated tools to edit your photos. With Magic Eraser You can magically get rid of unnecessary clutter. With Magic Edit you can swap out or add an element.
- Magic Presentation: Simply describe your concept in a few words, and Magic Design will automatically create a professional-looking presentation for you.
For small businesses, Canva can save you thousands of dollars by eliminating the need to hire a costly graphic designer.
HoppyCopy: Write emails 10x faster
There are 4 billion daily email users. Mastering this marketing channel is a must for small businesses. The problem is, writing emails at scale it extremely time consuming.
Now, AI tools like HoppyCopy can save you hundreds of hours every year writing high-quality emails.
Imagine you’re launching a new product and want to create a 5-10 email drip campaign, sending emails to potential customers every 3 days. HoppyCopy can effortlessly generate templates for the entire campaign, tailoring each email to your specific end goal.
Here are some of its other impressive features:
- 50+ email AI templates using proven formulas to generate email copy
- Generate unique ideas, witty headlines, and eye-catching subject lines in seconds
- Repurpose content by converting blogs into emails
Closing Thoughts
Growing a business is hard. The entrepreneurs that learn how to leverage AI tools will have a huge advantage over those that are late to the game. Start learning how to incorporate AI into your business before your competitors do.
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